What are they?
Background checks and clearances help assess whether workers are suitable to work with people with disability. Requirements depend on your role, provider registration, the people you support and your state or territory.
The main checks to understand are:
- Police check: A check of police history that may be requested for your role or engagement.
- NDIS Worker Screening Check: A national screening process that assesses suitability to work in relevant NDIS roles.
- Blue Card / Working With Children Check (WWCC): State and territory checks that may be required when working with children. Some jurisdictions use a Working With Vulnerable People registration system.
Why it matters
- Compliance: These checks help you meet the requirements that apply to your role and location.
- Safety: Screening forms part of the safeguards used to reduce risk to participants.
- Trustworthiness: Completing the relevant checks demonstrates your commitment to professional standards.
How to do it
Use the Clearances & screenings checklist linked below. It brings the application information together so you know where to start.
1. Police check
Apply through an accredited provider or the relevant police service when a police check is required. Confirm which type of check the organisation requesting it will accept.
Tip: Be upfront about information requested during the application. Full disclosure helps avoid delays. If you’re unsure whether your history will affect your eligibility, seek appropriate advice.
2. NDIS Worker Screening Check
Check the NDIS Commission’s worker screening guidance and your state or territory application process. Registered providers must ensure relevant workers in risk-assessed roles hold the required clearance. Different arrangements apply to unregistered providers.
During your application, you may be asked to nominate an employer or provider who can verify your engagement. If you’re working independently, follow the screening authority’s instructions for sole traders or unregistered providers. Do not nominate a platform or organisation unless you are genuinely engaging with it and it has agreed to verify you.
Tip: Apply early. Processing times vary, so use the timeframe published by your screening authority and follow up when needed.
3. Blue Card / WWCC / WWVP
If you’re going to work with children, check the child-related work requirements in your state or territory. Confirm whether a separate application or a combined process is available for your circumstances.
What you’ll need when applying
- Personal identification: Have the accepted identity documents ready, such as your driver’s licence or passport.
- Address history: Some checks require details of where you live and have lived.
- Business details: You may need your business, employment or volunteer details, depending on your circumstances.
- Other documents: The screening authority may request additional supporting information.
Common mistakes to avoid
- Forgetting state-specific requirements: Do not assume the process is the same in every state.
- Assuming one check replaces another: Confirm whether a separate police check or child-related check is required.
- Delaying your application: Checks can take time to process. Start early and monitor requests for more information.
- Treating a screening clearance as the whole safety process: Continue to follow safe work practices and your responsibilities to participants.
FAQs
How long does the NDIS Worker Screening Check take?
Timeframes vary by state, application and personal circumstances. Check the screening authority’s current guidance and keep an eye on your inbox for updates.
What should I do if my check is delayed?
Check whether any documents or employer verification are outstanding. Follow up with the screening authority using your application reference.
Action steps
- Open the clearances checklist and identify the requirements for your role and state.
- Gather the necessary documents and business information.
- Apply for the checks that apply to you.
- Track approvals and renewal dates in your own secure records.